Programme Assistant for Education Unit UNESCO

Unit : Education
Job Title : Programme Assistant
Level : GS 5
Duty Station : Jakarta
Starting Date : Immediate
Duration of contract : 1 year with 3 months probation
Closing date of application : 20 June 2010

UNESCO is recruiting a Programme Assistant (Under UNESCO employment category GS 5) for Education Regular Programme for initially 1 year contract with 3 months probation, but is renewable, subject to satisfactory performance. The terms of reference for the position are as follows:

Responsibilities:
Under the overall supervision of the Director of UNESCO Office, Jakarta, and the direct supervision of the Head of Education Unit and Programme Specialist in Education, the incumbent shall assist in the planning, managing implementation, advocacy, monitoring, evaluation, and dissemination of results to promote sustainability of development co-operation programmes under the Regular Programme and Extra Budgetary programme activities in the field of Education in Indonesia, Philippines, Malaysia, Timor Leste, and Brunei Darussalam. This will include, but not limited to:

• Assist in developing, managing implementation, monitoring and evaluating education activities related to Environmental Education (EE) / Education for Sustainable Development (ESD), including reviewing related records, control work-plans, writing progress reports, providing project inputs, controlling and managing financial matters.
• Assist in managing implementation, monitoring and evaluating Regular and Extra Budgetary Programme activities, including undertaking administrative and financial matters such as preparing contracts, Travel Orders, Travel Grants, Purchase Order, etc.
• Assist in promotion of programme results, such as regularly updating the UNESCO Office, Jakarta Education homepage, distribution of publications, etc.
• Assist in maintaining internal and external relations through arranging and, when requested, participating in meetings. Take notes and make minutes of the meetings.
• Develop and maintain an electronic and hard copy filing system and UNESCO Publication.
• Provide assistance in training newly recruited staff on the overall Education programmes of the Office.
• Ensure team work with the Education Unit staff, and replace the Finance and Administrative Assistant during his/her absence.
• Perform other duties in his/her field(s) of competence as required.

Competencies:
This position will suit a university graduate who wishes to gain knowledge and experience in educational development within a multilateral international development agency.

Professionalism and knowledge:

• Knowledge of educational pedagogy, especially on EE/ ESD issues;
• International working experience and knowledge in Education or EE/ESD would be assets in consideration.
• A sound understanding of the Indonesian Education system;
• The ability to develop networks with education agencies at the central, provincial and district level;
• Ability to manage database;
• Proven ability to write reports and proposals;

Client focus:

• Ability to identify client needs and assist client’s development of appropriate solutions;
• Ability to create a good impression and inspire confidence in the quality of service the Education Programme will deliver;

Planning and Organizing:

• Well developed planning and organizational skills, with a reputation for being able to multi-tasking and meet agreed deadlines;

Commitment:

• Passion to improve education outcomes;
• Proven history of ongoing learning and development of oneself;
• A reputation as a team player;

Build trust:

• A reputation for integrity, openness and respect for diversity;
• Consistency in the quality of interpersonal relationships.

Minimum Qualifications:

Education
A Bachelor Degree, preferably in Education/EE/ESD/Social Science from recognized and reputable university is required (Postgraduate degrees would be assets in consideration).

Working Experience
4 years successful history of employment in the related field. Knowledge of UNESCO policies and procedures would be an advantage.

Languages
Fluency in verbal and written English is required.

Application:
All applications, in English, have to be received by UNESCO by COB 20 June 2010. The application should also include the most recent Curriculum Vitae besides the UNESCO Personnel History Form which can be down-loaded from the UNESCO web site www.unesco.org/jakarta as well as a non returnable passport-sized photo and send by e-mail or hard copy to:

Head of Education Unit
UNESCO Office, Jakarta,
Jl. Galuh II No. 5
Jakarta 12110
Indonesia
Fax: (62 21) 727 96489
Email: jakarta@unesco.org

Only short-listed candidates will be contacted. Applications received after the closing date will not be considered. The salary level is indicative only and will be subject to the qualification and experience of the chosen candidate. UNESCO reserves the right to appoint a selected candidate at a level below the advertised level of the post.