Office Assistant (FAO-HPAI/OA/20/04-59) FAO

Food and Agriculture Organization (FAO) is a United Nation agency which provides technical assistance in Indonesia. One of our projects since 2006 provides support for the control of Avian Influenza, in cooperation with national and regional Indonesian government livestock authorities. Project activities are conducted in various locations nationwide.
Under overall supervision of the FAO Representative, general supervision of Project Manager and direct supervision of Office Manager in organizing office management and administration of Project Office.

Duties and Responsibilities
* Manage office inventory system related to the stock of office supplies.
* Assist Office Manager in managing office supplies (kitchen, stationary, equipments, etc)
* Assist Office Manager in managing and monitoring personnel records (incoming and outgoing).
* Liaise with office clerk in maintaining office files/records’ management system both electronically and hard copies.
* Liaise with logistic assistant in the maintenance and repair of office equipment and monitoring of supplies being kept at the storage room.
* Assist in the preparation of needed materials for displays during office events and dismantling them after the event.
* Undertake other necessary duties and responsibilities as required.

Impact of Results
The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

Competencies
* Demonstrates commitment to FAO vision, mission and values;
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
* Contributes effectively to team work and team outcomes;
* Consistently approaches work with energy and a positive, constructive attitude;
* Demonstrates openness to change and ability to manage complexities;
* Ability to manage conflicting priorities and work under pressure of tight and conflicting deadlines;
* Ability to work without direct supervision;
* Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills;

Education:
Bachelors degree in any relevant field

Experience:

• At least two (2) years of progressively experience in an office management
• Fluency in Bahasa Indonesia and a good command of writing and speaking English
• Have experience in working with International organization, especially in the project
• Have computer skills including familiarity with Word, Excel, Access, internet and other IT skills would be a plus
• Good organizational skills and record keeping (attention to detail is critical)
• Ability to work with minimum supervision

Language Requirements:
Good knowledge of the English language and speak Bahasa fluently

All applications should be addressed to

Operations Support Unit
Office of the FAO Representative in
11th Floor Menara Thamrin Building
Jl. M. H. Thamrin Kav 3 Jakarta 10250
Email address: FAO-ID@fao.org

Interested and qualified applicants should submit a one-page cover letter and updated curriculum vitae (CV in English) together with complete contact details of three professional references.

Closing date: 6 May 2009